Ontario Incorporation Service
Fast and affordable expert service to incorporate a business in the Province of Ontario, by an experienced lawyer
Customized Incorporation Service
A vetted, experienced lawyer in Ontario, Canada will help you to incorporate an Ontario corporation, and the service will include:
Receive in 3 business days
The first draft of the incorporation documents is delivered to your Trustiics dashboard in 3 business days once the service lawyer receives all the necessary information.
What do you need to do?
When you place the order, you will be asked to complete a form. Please provide the following information which is necessary for the lawyer to complete the service:
- Proposed names of your company (Optional – not required if you would like to have a numbered company). Provide up to three names in order of preference.
- Address of registered office – Choose a mailing address in Ontario where you can receive documents.
- First Director(s), their legal name(s), and address(es), indicating if they are Canadian residents.
- Incorporator’s legal name and address. This is usually your name and address.
- Class(es) of shares you want to issue.
Please refer to the Legal Q&A section below for explanations of some important concepts.
Note: All the above information may still be changed after registration, but at additional costs.
How it works
Select service & fill out the information form
Authorize payment by credit card & multiple pre-vetted lawyers are notified
Service in progress
The first responding lawyer gets the job and starts to work. Online chat becomes available
The lawyer delivers the work for the client’s review. Credit card is charged upon acceptance
One of the following vetted lawyers who responds to your request first will get the assignment and provide the service for you
- Real Estate
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- Estate Planning
- General Consultations
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- Dispute Resolution
How do I incorporate a business in Canada?
First, prepare an Articles of Incorporation and file it with the government to get it registered. If you want to name your corporation, you need to complete name searches to ensure that your name is distinctive and available before reserving the name for your registration.
After registration, you also need to file an initial return with the government to record the initial directors and officers of the company. Our vetted lawyers will help you throughout this process and ensure your company is validly registered in Canada.
Can I incorporate a business by myself?
Yes, you can. However, we recommend a qualified professional help you do it correctly from the start. The incorporation process involves setting up an Articles of Incorporation, which could be complex for a layperson. If any details are incorrect, amending them later can be time and money-consuming. Having a professional to take care of this work will save you significant time and expense.
What is a numbered company?
In Canada, a numbered company is a type of corporation that is assigned a unique number by the government rather than using a name chosen by the company. The number is used to identify the company for legal and administrative purposes.
Numbered companies are often used by entrepreneurs who are just starting a business and have not yet decided on a name or who prefer to keep their business activities private.
Once registered, the numbered company has the same legal rights and responsibilities as any other corporation in Canada.
How do I choose a business name?
Your proposed names must be distinctive and cannot cause confusion with other existing businesses, corporations, or trademarks.
Numbered Company: If you choose not to name your company, the registry system will automatically assign a number as the name of your company, e.g., “12345678 Canada Inc.” You cannot pick the number.
Company Name Search: Instead of having a numbered company, you can choose to name your company. Please note that if you name your company, it may take a little longer for the lawyer to complete the registration because name searches must be done first to confirm the availability of your proposed names.
What is the “Residency Requirement” for directors?
For Canada federal corporations with fewer than four directors, at least one of the directors must be a resident Canadian, who is either a citizen or a permanent resident of Canada. In addition, if the corporation has four or more directors, at least 25 percent of them must be resident Canadians who are either citizens or permanent residents of Canada.
Provincial incorporations in BC, Quebec, Ontario, and Alberta do not have this requirement.
Corporations operating in sectors subject to ownership restrictions (such as airlines and telecommunications) or corporations in certain cultural sectors (such as book retailing, video, or film distribution) must have a majority of resident Canadian directors.
You should indicate whether a named director is a Canadian resident, regardless of whether they are a citizen or permanent resident.
What does the term “classes of shares” mean?
Your corporation can issue one or more classes of shares, with each class having different rights, privileges, restrictions, and conditions. Preferred shares, for example, often have special rights or privileges, such as priority in receiving dividends or assets in the event of a liquidation. You should let the lawyer know if you only have common shares or if you will also have preferred shares, which is optional.
There is no limit on the number of classes of shares that can be set out in the articles of incorporation. If there is only one class of shares, those shares must, as a minimum, have the right to vote, the right to receive dividends (if the board of directors has declared any), and the right to receive the remaining property of the corporation after it is dissolved.
If there is more than one class of shares, each of the three rights must be assigned to at least one class of shares, but one class does not need to have all three. Also, each right can be given to more than one class. It’s important to clearly define the rights and restrictions of each class of shares in the articles of incorporation.
When must a federal corporation be registered in a province?
You need to register your federal corporation in a province when your business expands to that province. This includes, for example, when you have employees, offices, operations, or other substantial assets in that province.
Simply making sales in that province does not necessarily mean you need to register in that province. If you are not sure whether you need to register in a particular province, the vetted lawyers on Trustiics can help you with that.
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